2022-2023 Ranking Steps and Timeline

The following serves as a guide for university staff involved in preparing and submitting data for the AppliedHE Private University Rankings: ASEAN and Asia-Pacific.

NOTE: Extensions cannot be given due to the nature of the ranking process. So, please place internal deadlines some weeks before the final deadlines stated here.

Step 1: Registration and Institutional Data Submission

START: 15 July 2022 (Our system will be operational by this date)

DEADLINE: 15 November 2022 (Please submit early to run our Student Surveys earlier! See Step 2 below)

Please register one authorized representative from your institution in our data submission system. You will then receive an e-mail from us with a link, inviting you to submit your institution’s data. You can use our checklist [to be added] to prepare for the data submission.

*Please note that our system sends e-mail from the @email.appliedhe.org domain, so please ensure that your institution whitelists this domain. The domain generally has a good reputation (we don’t spam!), but some institutions block all unfamiliar domains.

Step 2: Online Student Survey (and Alumni Survey)

START: 1 August 2022 (We aim to send out online survey links starting from this date)

DEADLINE: 15 December 2022 (Deadline by which your institution must reach the minimum response rate of 40% or an equivalent of 350 students)

Once your institution registers and submits data, you will receive a customized link for your institution’s student survey. Please note that students MUST VALIDATE THEIR EMAIL ADDRESS before proceeding to the survey.

Repeat: Please note that our system sends e-mail from the @email.appliedhe.org domain, so please ensure that your institution whitelists this domain. The domain generally has a good reputation (we don’t spam!), but some institutions block all unfamiliar domains.

We will send your university regular updates (typically daily) about the progress they are making with the survey responses. The updates we provide are for RAW RESPONSES. We typically have a share of around 20% invalid responses, so please ensure you exceed the minimum response rate.

NOTE 1: The student survey can be administered in the your language, if you can support us with translation. Please write to us if you need this service. We can currently offer the survey in English, Chinese (simplified and traditional), Indonesian, Khmer, Russian, Thai, and Vietnamese.

NOTE 2: Institutions that CANNOT submit a satisfactory Graduate Tracer Study must use AppliedHE’s Online Alumni Survey to survey their alumni. The same deadlines apply.

Step 3: Peer-Institution Nomination

START: Approx. 15 November 2022 (Our system will send out invitations to nominate)

DEADLINE: 15 December 2022 (Please respond to our request for nominations before this date)

The authorized representative of your university will receive an invitation to nominate up to 10 other private universities whom they hold in high regard. Nominating other institutions is MANDATORY and institutions must respond before the deadline.

NOTE: ASEAN institutions will be invited to respond twice: once for ASEAN institutions only, and once for Asia-Pacific institutions.

Step 4: Audit

ONGOING PROCESS (More intensive in December 2022 and January 2023)

As data is being collected, it is audited by AppliedHE. We may from time to time request an institution for additional information, or to clarify how a particular figure was calculated. We also audit online survey responses. A number of institutions will be selected for our stratified sampling audit and will receive some more in-depth questions and a video call about the figures provided to AppliedHE. Being audited is not a “punishment” of your institution in any way, and does not mean that anything suspicious is occurring: in most cases, it involves a routine, random check.

Your institution must cooperate with the AppliedHE audits to be ranked. Most audits will likely occur in December 2022 and January 2023.

Step 5: Review Ranking Results

February and March 2023

Once all data has been collected, AppliedHE will further audit and compile the ranking results. Your institution will receive advanced notice of its own ranking and a detailed benchmarking report, along with the raw data from Google Scholar and the Student Surveys (anonymized). It will also receive an official AppliedHE Ranking Badge.

Your institution will also be invited to the ranking launch event (online or physical) and can opt to be a sponsor of the relevant AppliedHE.com Ranking micro-site, among other opportunities.